5 Best Postage Machines For Small Businesses In 2024

The USPS hiked its postal rates this year, and we understand how it can be a costly affair for your business. To save this added expense, consider getting one of the best Postage Machines For Small Businesses that we have shared in this guide.

But why buy a postage machine? According to sources, a postage machine can help you save 24% as compared to using stamps. In the long run, having a postage machine could be very beneficial for your business.

So make sure you read this informative guide on postage meters till the end to find the best postage machine for your small business.

5 Best Postage Machines For Small Businesses

What is a Postage Meter & How Does it Work?

A postage machine or postage meter is a machine that prints postage directly on labels or envelopes that you apply on packages.

Postage machines are super useful as they can weigh your mail and calculate its exact price. This helps you avoid overpaying and saving money on postage.

Not only this, a postage meter can also help your team save time that they would otherwise by visiting the post office again and again.

Sounds good, right? But exactly does a postage meter work?

So, as mentioned before, you first weigh your mail, and then you can choose from different mail options. Depending on the option you choose, the machine will calculate the price and will print the postage directly on the parcel or the label.

Also, when you buy or lease a postage meter, you prepay funds on the machine. And each time you send a package or a letter, this machine will deduct the price accordingly. Once your prepaid fund runs out, you can add more money to the machine online.


What is the Cost of Leasing a Postage Meter?

In the United States, you cannot buy a Postage Meter and can only rent or lease it out. Additionally, only five companies in the U.S. are allowed to manufacture and lease postage meters, including brands like Pitney Bowes, Quadient, etc.

So, the cost of leasing a postage meter generally depends on the machine and its features, along with the length of the contractor.

On average, however, you can expect to pay $20 and $50 per month to lease out a postage meter. This amount can also be as much as $200. The math is simple: the more features you want, the higher you pay.

And that’s not it. On top of rent, you are also required to pay a per year fee of $200 for the license and use of the postage meter.

Additionally, you will also need to invest in labels, paper, and ink. Etc. But many postage companies offer discounts to businesses for leasing, so you might be able to save on these consumables.


Best Postage Machines For Small Businesses

1. Pitney Bowes SendPro® Mailstation – best For Small Businesses

Pitney Bowes SendPro® Mailstation - Best Postage Machines For Small Businesses

The SendPro® Mailstation is a cloud-based postage meter and has everything that a small business might need to process light-volume mail.

This postage meter comes with an in-built weighing scale, and it accurately updates the price of large envelopes up to five pounds.

This postage meter is super easy-to-use; it comes with a touchscreen display and is compact in size to fit any space.

Price: $29.99/month after 60-day free trial

Features:

Size12” W x 10” D x 8” H
WeighingBuil-in-scale
Scale capacityUpto 5 lb
Speed (Letters Per Minute)16 LPM
Postal rate updatesAutomatic

Pros

  • Affordable
  • Compact
  • Free trial
  • CRM integrations

Cons

  • Has a small touch screen
  • You can delete duplicate contacts manually only.

2. FP PostBase mini: Best Ease of Use

FP PostBase mini

FP PostBase mini is one of the smallest, quietest, and most powerful postage meters. Its compact design can fit into any corner and is ideal for small mailrooms.

This machine can process up to 17 letters per minute and is a low-volume machine. But it has a 4.3” color touchscreen and full wifi connectivity to help you organize your mail.

FP PostBase mini also offers postage spend tracking via its software applications. And as far as the pricing is concerned, you pay according to the length of the contract, as mentioned below.

Price: $21.95-$22.95/month

Contract LengthMonthly Price
13 months plus one month free$22.95/month
26 months plus two months free$21.95
42 months plus six months free$21.95

Features

Size12.2″ W x 8.1″ D x 9.1″ H
WeighingBuil-in-scale
Scale capacityUpto 5 lb
Speed (Letters Per Minute)17 LPM
Postal rate updatesAutomatic

Pros

  • Operates quietly
  • Very easy-to-use
  • Comes with 5lb scale

Cons

  • Small touchscreen
  • Not that quick

3. Quadient iX-1 Meter – best All-in-one Postage Meter

Quadient iX-1 Meter

This Quadient iX-1 Meter combines parcel and mail processing into an easy solution. With a speed of 18LPM, this machine allows you to mail faster.

The best part about Quadient iX-1 Meter is that this machine comes with both mailing and shipping capabilities without a large size or price.

The machine gives you postal rates automatically so that you do not have to guess and spend more on the price. All in all, you can do it all: Mail, ship, weigh, pay, track, and save with Quadient IX-1 Meter.

Price: You have to get a quote from the company.

Features

Size12.6″ x 8.7″ x 8.5″
WeighingBuil-in-scale
Scale capacityUp to 10 lb
Speed (Letters Per Minute)18 LPM
Postal rate updatesAutomatic

Pros

  • Powerful machine
  • USPS® approved
  • Get to save 5% on every mail
  • Quick postage refills.

Cons

  • Could be slightly expensive

4. DM100 Digital Mailing System: Best Speed

DM100 Digital Mailing System - Best Postage Machines For Small Businesses

The DM100 Digital Mailing System is one of the fastest postage meters for small businesses, delivering a speed of 30LPM. The machine gives you automatic rate updates and has an ink yield of 3000.

The best part about this postage meter is that it comes with a semi-automatic envelope feeding, which helps you save time. Additionally, you also get a 60-day trial period before you actually commit to the machine.

The only flaw in this postage meter is its scale capacity.

Price: $100 – $150

Features

Size13.6″L x 15.4″D x 8.5″
WeighingBuil-in-scale
Scale capacity2 lb (5 lb or 10 lb option)
Speed (Letters Per Minute)30 LPM
Postal rate updatesAutomatic

Pros

  • 30 LPM speed
  • Semi-automatic
  • 60 days free trial
  • Get $100 in postage coupons

Cons

  • Low scale capacity

5. Quadient iX-5: best for Scaling

Quadient iX-5

If your mailing needs are increasing quickly, then buying a Quadient IX-5 series postage meter could be best for you.

This machine comes with a color touchscreen panel, expandable catch tray, and a 5lb scale. It can process at a speed of 75 LPM – 110 LPM, depending on whether you choose the manual or automatic option.

This machine also comes with multi-carriers such as UPS, USPS, and FedEx, allowing you to compare and find the best rate.

Additionally, Quadient iX-5 also offers automatic ink ordering and email alerts, making it one of the most versatile options for your growing small business.

Price: Custom

Features:

Size33” W x 15” D x 12” H
WeighingBuil-in-scale
Scale capacityUp to 5 lb
Speed (Letters Per Minute)75 LPM – 110 LPM
Postal rate updatesAutomatic

Pros:

  • Ideal for scaling your mails
  • Comes with a lot of features
  • Has the best LPM speed

Cons:

  • Expensive

What Are The Advantages of Postage Meters For Small Businesses?

There are plenty of benefits of having a postage meter for small businesses, including:

  • You can save a lot of money.
  • You can save time.
  • Plan your budget effectively.
  • Get discounted USPS postage rates.
  • Can get accurate postage calculations.
  • Cut down on trips to the post office and save on fuel.

How Much Can You Really Save With Postage Meters?

Buying mail at retail price will cost you a lot in the long run. So here is how much you can save with postage meters:

Number of lettersSavings
500$15
5,000$150
50,000$1,500

Depending on the demand and need of your business, you can use the above table to identify and determine if buying a postage meter makes sense for you or not.


Alternatives of Postage Meters For Small Businesses

There are many small business that use alternatives of Postage meters to save money. These alternatives include:

Online Postage

You can purchase postage online and can print them from your computer directly, you can also purchase shipping labels online.

Online Postage can help you save the time and money to trips to the post office. But unless you have an accurate weigh scale, you might end up applying more postage than necessary.

Stamps

Stamps are also an alternative to postage meters; however, this involves frequent trips to the post office.

You might also end up applying more stamps than necessary unless you are shipping at a flat rate.

Print to mail services

Print-to-mail is a service where you send the addresses and documents to a vendor online, and the vendor then takes care of printing, sealing, folding, mailing, and tracking your mail.

This could be a suitable option for you if you do not mind the fees for outsourcing and do not want the additional task of mailing.


Best Postage Machines For Small Businesses: Wrap Up

Among all the 5 Best Postage Machines For Small Businesses shared in this guide, our best pick is the Pitney Bowes SendPro® Mailstation because of its decent features for an affordable price.

Depending on your postal needs, however, you can buy a different postage meter from the options shared above.

At the end of the day, having a postage meter can help you save money and time that would otherwise go on post office trips and miscalculations.


Best Postage Machines For Small Businesses: FAQ’s

How Long Before a Postage Meter Pays For Itself?

The answer to this depends on the deal you get from a postage meter supplier. Depending on the features you choose, renting or leasing a postage meter could cost you between $30-$1,000+ per month.

Can I buy my own postage meter?

No, you cannot. USPS controls the postage industry tightly, and only five companies in the U.S. are allowed to manufacture and rent out postage meters. If you are in need of a postage meter, then you cannot buy one; you are legally allowed to rent it only.

Does my small business need a postage meter?

If your small business regularly requires you to send postage, then having a postage meter can help you save money in the long run.

Is using a postage meter cheaper?

Yes, using a postage meter is typically cheaper. By using it, you can avoid miscalculations and avoid overpaying. You can also get discounted rates and save a lot of time using them.

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